Receptionist / Administrative Assistant Job at Vaco by Highspring, Fairfield, OH

ZmE0dkVMYm40ek9SVUNmZHl0bGcrdGVyTXc9PQ==
  • Vaco by Highspring
  • Fairfield, OH

Job Description

Job Title: Receptionist / Administrative Assistant

Schedule: Monday-Friday, 8:00 AM-5:00 PM or 8:30 AM-5:30 PM (firm)

Position Summary:
We are looking for a professional, friendly, and highly organized Receptionist / Administrative Assistant to be the face and voice of our office. This hybrid role combines front desk responsibilities with administrative support duties, ensuring a welcoming environment for visitors and smooth internal operations. The ideal candidate is proactive, detail-oriented, and thrives in a structured, people-facing role.

Key Responsibilities:
Reception & Front Desk Duties:

  • Greet and welcome visitors with warmth and professionalism

  • Answer and direct incoming phone calls promptly and courteously

  • Manage the front desk area to ensure cleanliness and order

  • Receive, sort, and distribute incoming mail and deliveries

  • Assist with visitor check-ins and coordinate meeting room availability

Administrative Support:

  • Perform general clerical tasks such as filing, scanning, copying, and faxing

  • Prepare correspondence, reports, and basic spreadsheets using MS Office

  • Coordinate internal meetings, schedule appointments, and maintain calendars

  • Order and maintain office supplies and inventory

  • Support financial record keeping and routine documentation

  • Assist with departmental projects and other duties as assigned

Qualifications:

  • High school diploma or equivalent required; associate's degree a plus

  • 2+ years in a receptionist, administrative, or office support role

  • Strong interpersonal and customer service skills

  • Excellent verbal and written communication

  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

  • Organized, dependable, and able to manage multiple priorities

Job Tags

Monday to Friday,

Similar Jobs

JACE Trusting Hands LLC.

Shared Living Provider Job at JACE Trusting Hands LLC.

DescriptionThe overall purpose of a Shared Living Provider (SLP) is to provide residential support in the SLP's home for individuals with developmental disabilities, under the supervision of the Residential Service Coordinator. Their primary responsibility is to maintain... 

Phoenix Cyber

SIEM Consultant [Job ID 20250501] Job at Phoenix Cyber

 ...Phoenix Cyberis looking for a SIEM Consultant to support a commercial client. This is a 100% remote, work-from-home position anywhere in the continental United States. We anticipate a 4-6 month engagement for this client. Requirements: Minimum 5 years of SIEM experience... 

Partners Personnel Management

Picker/Packer Job at Partners Personnel Management

 ...Client Site Industry & Highlights We are seeking a detail-oriented and dependable Picker/Packer to join our fast-paced warehouse team. As a Picker/Packer, you will be essential to our warehouse operations, ensuring the accurate and timely preparation of orders. Your... 

Johns Hopkins Medicine

Manager Supply Chain Operations Job at Johns Hopkins Medicine

 ...Affordable and comprehensive benefits package The Manager Supply Chain Operations reports to the Director of Supply Chain...  ...least seven years of progressively responsible experience in a healthcare materials management setting Comprehensive understanding and... 

SpringWorks Therapeutics

Senior Product Manager, US Patient Marketing- TGCT (Boston) Job at SpringWorks Therapeutics

 ...About SpringWorks Therapeutics SpringWorks Therapeutics, a healthcare company of Merck KGaA, Darmstadt, Germany, is a commercial-stage biopharmaceutical company dedicated to improving the lives of patients with rare tumors. We developed and are commercializing the first...