Job Description

Job Title: Receptionist / Administrative Assistant

Position Summary:
We are looking for a professional, friendly, and highly organized Receptionist / Administrative Assistant to be the face and voice of our office. This hybrid role combines front desk responsibilities with administrative support duties, ensuring a welcoming environment for visitors and smooth internal operations. The ideal candidate is proactive, detail-oriented, and thrives in a structured, people-facing role.

Key Responsibilities:
Reception & Front Desk Duties:

• Greet and welcome visitors with warmth and professionalism

• Answer and direct incoming phone calls promptly and courteously

• Manage the front desk area to ensure cleanliness and order

• Receive, sort, and distribute incoming mail and deliveries

• Assist with visitor check-ins and coordinate meeting room availability

Administrative Support:

• Perform general clerical tasks such as filing, scanning, copying, and faxing

• Prepare correspondence, reports, and basic spreadsheets using MS Office

• Coordinate internal meetings, schedule appointments, and maintain calendars

• Order and maintain office supplies and inventory

• Support financial record keeping and routine documentation

• Assist with departmental projects and other duties as assigned

Qualifications:

• High school diploma or equivalent required; associate's degree a plus

• 2+ years in a receptionist, administrative, or office support role

• Strong interpersonal and customer service skills

• Excellent verbal and written communication

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Organized, dependable, and able to manage multiple priorities

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