Job Description

Overview

Join to apply for the Sr Payroll Administrator role at The Michaels Organization .

The Michaels Organization is a national leader in residential real estate offering full-service capabilities in development, property management, construction, and investment. Michaels teammates strive to fulfill a promise of creating communities that lift lives ones that jumpstart housing, education, civic engagement, and neighborhood prosperity. The Sr. Payroll Administrator will be responsible for processing weekly and bi-weekly payrolls for approximately 1000 employees, both hourly and salaried. This role involves managing payroll through UKG software, reconciling benefit payments, and ensuring compliance with multi-state regulations across multiple states. This position will work closely with the HR Team to ensure compliance with relevant laws and regulations. Attention to detail and the ability to work efficiently in a fast-paced, busy, and changing environment are critical to the success of payroll operations. This position is also responsible for maintaining accurate records and responding to employee and manager inquiries regarding their pay.

Responsibilities

• Administer and process multiple payrolls (weekly and bi-weekly) for a workforce of about 1000 employees using UKG software.
• Review and/or audit payroll input and output to ensure accurate and timely processing of payroll transactions including timecard balancing, pay changes, incentives, commissions, benefits, garnishments, taxes, and other imputed transactions.
• Review and process employee self-service change requests to direct deposit and tax withholdings.
• Prepare, audit, and archive payroll processing reports and supporting documentation of payroll transactions.
• Reconcile benefit payments and ensure accurate deductions and contributions for various employee benefits.
• Identify and implement process improvements to streamline payroll operations and enhance efficiency.
• Ensure compliance with federal, state, and local payroll regulations across 33 states. Stay updated on changes in payroll laws and regulations.
• Maintain accurate and confidential payroll records. Verify employee information and process changes in a timely manner.
• Generate and analyze payroll reports for management and finance teams. Address any discrepancies or issues that arise.
• Work closely with HR, Finance, Managed Service Team and other departments to ensure alignment and accuracy in payroll processing.
• Maintain current knowledge related to payroll practices and compliance, HRIS/payroll systems management, and other relevant information.

Qualifications

• 5 - 7 years progressive experience within the payroll function.
• Proven experience as a Payroll Administrator or similar role, with expertise in managing multi-state payroll and benefit reconciliation.
• Proficiency in SuccessFactors/UKG software or similar payroll systems. Familiarity with payroll processing software and tools is essential.
• Strong understanding of payroll regulations and compliance across multiple states.
• Core understanding of pre and post tax payroll related transactions.
• Ability to stay abreast of all laws and regulations affecting processing of pay, deductions, and taxation.

Education & Training

• Associates degree in Accounting, Finance, Human Resources, or related field preferred. Relevant certifications (e.g., Certified Payroll Professional) are a plus.

Skills & Abilities

• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas, etc.).
• Experience developing and generating reports and analytics.
• Strong attention to detail.
• Strong problem-solving and analytical skills.
• Ability to work with highly confidential information.
• Effective communication and organizational skills.

Working Conditions

Work is performed primarily in an office setting with extensive time spent at a computer workstation and frequent interruptions.

Salary Range Information

The range displayed on each job posting reflects the targeted base salary for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Rewards & Benefits

We offer a competitive wage and a comprehensive benefits package including Medical, Dental, Vision, prescription coverage, generous paid time off, a 401(k) plan with company match, and additional benefits. The Michaels Employee Scholarship Program is available for teammates children.

Additional Notes

Salary ranges and location-specific postings may vary. To learn more about total rewards, visit our website.

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