Special Office Assistant Job at New York State Executive Chamber, New York, NY

ZnFrcEZyTG02RGVRVkNYZXg5NWw4Tld1Tmc9PQ==
  • New York State Executive Chamber
  • New York, NY

Job Description

Job Description

*A valid driver's license is required*

Location: New York City

Title: Special Office Assistant

Salary: $60,000-$75,000 + $4,000 location pay

Under the direct supervision of the New York City Director of Administrative and Computer Services, performs duties related to office services, maintenance, and transportation needs of the Executive Chamber.

Duties:

  • Coordinate logistics for events, including press conferences, bill signings, and various meetings for the Governor and Executive Chamber staff at the NYC office.
  • Identify location and routes to and from scheduled events; prepare and recommend contingency plans for travel routes.
  • Establish contact information, meet organizers, security, and event personnel to determine agenda, logistics, and schedule of events.
  • Set up and break down any space where special events are taking place.
  • Coordinate and maintain acquisition of assets and logistics of office moves.
  • Coordinate and transport mail, furniture, tech equipment, and other assets between sites downstate, as needed
  • Manage mail and shipping processes and handle supply requests in collaboration with OGS.
  • Manage master key inventory, issue and track keys provided to staff.
  • Organize and manage emergency go bags for staff, including inspection and replenishment of contents.
  • Responsible for maintaining assigned State vehicle and transporting Senior Staff, as needed, and coordinate and plans the travel logistics for Senior staff.
  • Other related duties as required.

Minimum Qualifications :

At least three years of relevant experience, such as property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention.

In addition, candidates must possess a valid New York State driver’s license. Proof of this will be required at time of interview.

This position will require the incumbent to exercise a great deal of independent judgment in handling and resolving issues as they occur. The successful candidate will demonstrate resourcefulness, discretion, enhanced driving and navigation skills, and will also have prior professional experience interacting with high level municipal and government officials.

The incumbent of this position will serve at the pleasure of the Governor.

Travel is expected to be 80-100% of this position and may require night and weekend hours.

Job Tags

Work at office, Night shift, Weekend work,

Similar Jobs

Tague Lumber

Door Shop Production Worker Job at Tague Lumber

Job Description Job Description Description: We are looking for a Door Shop Production Worker for our shop in Oaks, PA. If you have been in any field, job or trade that includes working with your hands of any kind, we would love to talk to you! Tague Lumber offers...

National Health Corps

School-Based Dental Program Assistant Job at National Health Corps

Join to apply for the School-Based Dental Program Assistant role at National Health CorpsContinue...  ...will be trained if they have no prior experience with school data bases.Supervision...  ...levelEmployment type Employment type Part-timeJob function Job function Administrative... 

First Student

Dispatcher Job at First Student

 ...create and implement the most advanced training and technology the transportation industry has to offer.**First Student is hiring a Dispatcher!At First Student, our Dispatchers are a constant reflection of our company's commitment to safety and customer service. The... 

Express Employment Professionals Defunct

Tax Preparer Accountant Job at Express Employment Professionals Defunct

 ...Job Description Job Description Job Description A busy, well-established Tax Preparation Office in Downtown Brooklyn (11201) is seeking an experienced Seasonal Tax Preparer / Accountant to support operations during the 2026 tax season. This is a high-volume... 

Framework

Bilingual Professional Learning Consultant Job at Framework

BilingualProfessional Learning Specialist - Part Time Job Summary Our client is seeking fully Bilingual (Spanish/English speaking) K-8 licensed educators, (trained in the Science of Reading) to deliver teacher training in Spanish and English (in person and virtually...