Administrative Specialist, SR Public Works at City of Nampa in NAMPA, Idaho, United States Job Description POSITION SUMMARY:The role of the Administrative Specialist Senior is to perform a variety of clerical and administrative support duties for the key department personnel, and other administrative personnel as needed, in the Public Works Department (Administration). Responsibilities may include administrative support for key department personnel and/or leadership including creating, editing, and reviewing city council items; managing schedules and calendars, scheduling, note taking/minutes, and preparing presentation materials for meetings, note taking, and other duties as assigned; prepares reports and presentations as needed and responds to correspondence. ESSENTIAL FUNCTIONS: Provides administrative support as assigned; assists in specialized reports as required; assists in planning and implementation of special projects; expenditure reports, and processing of invoices for the Department. Provides effective professional liaison between the Department and other City Departments, representatives from public agencies, area businesses, and the general public. Answers/receives, screens and/or greets visitors, telephone calls, faxes, mail and messages for Department personnel and provides information to or refers callers and visitors to appropriate personnel. Listens to and directs comments and complaints from the public relating to department operations and takes appropriate action to resolve and refer such complaints. Interprets and applies departmental or office rules, policies and regulations in accordance with prescribed procedures and guidelines. Prepares specialized analytical reports relating to a core function of a departmental operation for use in policy development and evaluation of existing programs and initiatives. Prepares and reviews correspondences, reports, lists and other documents as instructed and requested by designated office personnel. Assists in preparing letters, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions and other related materials, including confidential correspondences and reports. Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary. Creates, edits, reviews and works with staff and directors on city council items. Copies, packages, and distributes a variety of written materials as requested by other designated office personnel. Requisitions supplies and materials for the Department as requested. Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems. To view full details and how to apply, please login or create a Job Seeker account
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