Job Description

Job Description

Job Description

ADMINISTRATIVE ASSISTANT
PUBLIC WORKS DEPARTMENT
Grade 10 - $20.99/hour

Tooele City is accepting applications for an Administrative Assistant in the Public Works Department.

In this position, you will provide advanced administrative support to the Public Works Director and division supervisors. Your work will be diverse and includes, but is not limited to:

• Working as a confidential assistant to the Director.
• Conducting specialized research for the Director.
• Handling special or unique projects for the department.
• Attending meetings that include strategy discussions, personnel, or other confidential matters; may attend meetings as a representative of the Director.
• Composing professional communications such as letters, memos, policies and procedures, and other written documentation of a general, personal, or confidential nature.
• Generating and maintaining spreadsheets, including skill with formulas, sorting, and preparing graphs from data.
• Assisting the department director with financial matters such as running reports from the City's financial management software, researching expenditures, calculating numbers in support of the department's annual budget proposal, alerting the Director to issues with division budgets, and researching future costs.
• Reviewing contracts or other important documents for accuracy and completeness.
• Performing data input, generating reports, and analyzing data in support of the department.
• Preparing agendas and other materials for administrative staff and other meetings; taking notes; and following through on assignments made during meetings.
• Utilizing desktop publishing, presentation, Word, and other software to prepare presentations, publications, and other documents.
• Maintaining files and records and setting up record-keeping processes for the department.
• Communicating with internal and external agencies, representatives, and influential individuals on matters of significance impacting the department.

To be considered you will need:

• To be age 18 or older,
• A high school diploma (or equivalent); and,
• Possess and maintain a valid Utah State Driver License and a driving record acceptable to Tooele City's insurability and risk management standards.

We find that individuals generally transition successfully if they have prior administrative work experience at an executive level and are comfortable with Word, Excel, PowerPoint, and desktop publishing software. We're looking for someone with diverse administrative skills, initiative, business acumen, and excellent communication and collaboration skills.

Does this sound like the opportunity you've been waiting for? Submit your application today.

DISCLAIMER - Tooele City is a drug and alcohol-free workplace. Positions deemed safety-sensitive and/or that require a CDL are subject to pre-employment drug testing and random drug/alcohol testing during employment. Background checks , including criminal history checks, are required for applicants age 18 and older. Criminal history records are not an automatic disqualification from employment with Tooele City. Our general background policies & procedures can be found on our website at : click on City Departments, Human Resources, Personnel Policies and Procedures, Hiring and Job Assignments. To be employed in a position that requires driving , you must possess and maintain a valid Utah State Driver License (or obtain prior to hire), 12 months experience driving (not including time for learner's permit), and have a driving record acceptable for Tooele City's insurance and risk management standards. Tooele City is an equal opportunity employer . Applicants needing an accommodation in the application or selection process may contact the HR office.

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