Job Description

Administrative Assistant

The Administrative Assistant will be responsible for completing a set of administrative tasks assigned by the Admin Manager, such as check print, statement scanning, opening and delivering mail, ordering office supplies, etc. A successful candidate has a positive outlook, is a team player, strong organizational skills, and ability to prioritize tasks.

Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.

The Role

• Printing, preparing, and mailing of checks Processed by the NAC, Corporate Accounts Payable, and the Eclipse AP Team
• Sorting and mailing of Epic client invoices and monthly broker statements
• Research and resolve check returned from the bank for unacceptable payee, stop payments, etc.; Void checks within Epic as requested by treasury
• Open and distribute daily incoming mail; Prepare and mail or remotely deposit lockbox checks that are received directly in the National Accounting Center and scan and attach carrier statements within Epic
• Order Supplies and handle IT issues as needed
• Organize and help with the completion of physical office/space moves, specifically computer equipment
• Fill printers up with paper daily and daily check of common areas and refill stations as needed
• Other Administrative tasks as assigned

Qualifications

The Requirements

• High school diploma or equivalent required
• Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, and other office procedures and terminology
• Ability to demonstrate strong professional communication skills, both oral and written
• Knowledge of principles and processes for providing customer service including quality service standards
• Ability to read, understand, and apply work related documents
• The ability to correctly follow a given rule or set of rules or instructions and pay attention to detail
• The ability to concentrate and not be distracted while performing a task over a period of time
• Ability to work successfully in a team environment
• Ability to work effectively under stress or time constraints
• Critical thinking & analytical skills
• Exceptional written and oral communication skills
• Conflict resolution, time management and organizational skills

Compensation and Benefits

Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only).

Company Benefits

• Health and Welfare: Mental health/emotional wellbeing (including Employee Assistance Program), medical (including prescription drug coverage and fertility benefits), dental, vision, Health Savings Account, Commuter Accounts, Health Care and Dependent Care Flexible Spending Accounts, company-paid life insurance, supplemental life insurance, AD&D, group accident, group critical illness, group legal, identity theft protection, wellbeing program, adoption assistance, surrogacy assistance, auto/home insurance, pet insurance, and other work/life resources.
• Leave Benefits: Paid Holidays, Annual Paid Time Off (includes state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (only included for Washington roles)
• Retirement Benefits: Qualified contributory pension plan (if eligible) and 401(k) plan with annual nonelective company contribution. Non-qualified retirement plans available to senior level colleagues who satisfy the plans' eligibility requirements.

Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records.

EOE, including disability/vets

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