Job Description

Administrative Assistant

We are looking for a detail-oriented administrative assistant to join a dynamic commercial property management team in Columbus, Ohio. This contract-to-permanent position offers an opportunity to manage key administrative tasks, support lease agreements, and oversee office operations. The ideal candidate will possess strong organizational skills and the ability to handle multiple priorities efficiently.

Responsibilities:

• Communicate effectively with tenants, addressing inquiries and ensuring timely resolution of issues.
• Coordinate the preparation, distribution, and execution of lease documents, ensuring all paperwork is accurately completed and filed.
• Monitor deadlines and proactively remind involved parties of upcoming tasks or requirements.
• Prepare standardized lease documents and send them to relevant parties for review and signature.
• Maintain organized filing systems for lease agreements and office documentation.
• Utilize tools such as Word, Excel, DropBox, and Smartsheets to manage administrative tasks.
• Provide support in managing day-to-day office operations and ensuring smooth workflow.
• Assist in property management tasks, including lease administration and tenant communication.
• Ensure adherence to company policies and procedures while managing office functions.

Requirements:

• Minimum of 3 years of experience in administrative support or property management.
• Proficiency in Word, Excel, DropBox, and Smartsheets.
• Strong organizational and multitasking abilities.
• Experience with lease administration and familiarity with commercial property management.
• Excellent communication skills, both verbal and written.
• Ability to work independently and prioritize tasks effectively.
• Knowledge of office administration and basic office skills.
• Detail-oriented with the ability to maintain accurate records and documentation.

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