Job Description

Now Hiring: Administrative Assistant

Would you like to work in an energized and collaborative work environment? Join our dynamic team as an Administrative Assistant and become an essential pillar to our firm's success!

We are looking for an Administrative Assistant who will act as a problem solvers and support the Managing Principal and the leadership team. In this role, you will collaborate to optimize their time and our office operations in our metro accessible Dupont Circle office.

Why DesignForce?

DesignForce is an impact-driven boutique consultancy specialized in the architecture, engineering, and general contracting (AEC) industries. With nearly two decades of unbiased and engagement-driven people advisory and talent acquisition within the AEC industry, we are experts in building better careers and long-lasting success for organizations.

Our team is enthusiastic about team bonding activities, as well as community engagement opportunities and food (seriously we love to eat and welcome any fellow DC foodies!). We are looking for another team member to join our growing collaborative who shares the same passion and perspective regarding what it takes to build people-first solutions as well as environments that embraces teamwork, compassion, and a shared commitment to making a positive impact.

Core Responsibilities Include:

• Provide administrative support to the Managing Principal and senior leadership, including calendar coordination, meeting logistics, document preparation, and travel arrangements.
• Coordinate internal and client meetings, events, and meals, including scheduling, reminders, catering, and follow-up.
• Serve as the offices first point of contact by greeting visitors, answering and directing calls, and managing incoming and outgoing mail.
• Maintain a clean, organized, and professional office environment, including reception areas, conference rooms, and common spaces.
• Oversee office supplies, catering, and resources; coordinate restocking and manage vendor relationships and subscriptions.
• Act as the primary liaison with building management for facilities, maintenance, and safety-related issues.
• Track and manage incoming communications, responding independently when appropriate and escalating as needed.
• Organize and maintain client and internal files using the firms authorized systems.
• Support onboarding for new hires and assist with basic HR and internal coordination needs.
• Provide logistical support for internal and external events, including travel coordination.
• Assist with general administrative duties and special projects as assigned.

Preferred Qualifications Include:

• Bachelors degree or equivalent professional experience in field relevant to Business Administration.
• Preferred experience working with administrative and/or office coordination tasks and working with executive teams directly.
• Ability to be in-person, M-F during our business hours of 8:30am 5:30pm.
• Customer service-oriented and excellent communication skills.
• Ability to exercise good judgment, professionalism and confidentiality.
• Proficiency in Microsoft Office Suite.
• Persistent and results-oriented.
• Meticulous attention to detail and superior organizational skills.
• Ability to prioritize tasks and work well under pressure.
• Strong interpersonal and relationship-building skills.

Additional Information - We Take Care of Our People by Providing the Following Benefits:

• Competitive Paid Time Off (PTO), including ten (10) paid holidays and a floating holiday
• Paid Voting & Wellness Leave
• 80% Health Care Coverage Through BlueCross Blue Shield (Medical & Dental)
• 401(K) with Company Matching
• On-Site Gym Access
• Paid Parental Leave
• Team Bonding Activities Throughout the Year
• Professional Development Stipends

Equal Opportunity Employer

At DesignForce, we don't just accept difference - we celebrate, support, and thrive because of it. DesignForce is a proud equal-opportunity employer. Employment at DesignForce is based solely on a person's merit and qualifications directly related to professional competence. DesignForce does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or related condition (including breastfeeding), or any other basis protected by law.

Job Tags

Similar Jobs