Job Description

Administrative Assistant

We are looking for a detail-oriented administrative assistant to join a commercial property management company in Columbus, Ohio. This is a contract position with the potential for long-term employment that offers the opportunity to work onsite and play a critical role in supporting daily operations. The ideal candidate will be skilled in lease administration, document management, and communication with tenants.

Responsibilities:

• Manage tenant communication by responding to inquiries, addressing concerns, and ensuring timely follow-ups.
• Oversee document preparation, including lease agreements, ensuring proper signatures and accurate filings.
• Track critical deadlines and proactively remind involved parties to meet requirements.
• Prepare and distribute lease-related correspondence using pre-designed templates.
• Maintain organized records through tools like Dropbox and Smartsheets.
• Utilize Microsoft Excel to manage data and generate reports.
• Coordinate administrative tasks to support property management operations.
• Ensure efficient office functionality by managing supplies and resources.
• Collaborate with team members to improve workflow and organizational processes.

Requirements:

• A minimum of 3 years of experience in administrative roles, preferably within commercial property management.
• Proficiency in Microsoft Word and Excel for document creation and data analysis.
• Familiarity with Dropbox and Smartsheets for file organization and task tracking.
• Strong understanding of lease administration and related documentation.
• Excellent communication skills to interact with tenants and team members.
• Ability to manage multiple tasks and deadlines with strong attention to detail.
• Knowledge of basic office operations and administrative procedures.
• Experience in supporting property management or real estate functions.

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